The Impact of Contemporary HR Practices: Making Information Easily Accessible To Those Who Need It



Making information easily accessible to those who need it

In the contemporary business world, Human Resource practices have become increasingly important for organizations. One key aspect of effective HR practices is making information easily accessible for those who need it (Vermeeren et al., 2014). In this context, information refers to data and knowledge related to various HR functions, such as hiring, training, compensation, benefits, and performance management (Vulpen, 2022).

Organizations can gain from making HR data simple to access in a number of ways. It can first aid in enhancing decision-making at all organizational levels. For instance, managers can make educated decisions about recruiting, promotions, and training by using HR data to spot trends and patterns in employee behavior (Silva & Lima, 2018). Second, it might improve the openness and accountability of HR procedures. Employees who have access to information on HR policies and practices are better able to comprehend the justifications for actions and feel more confident in raising issues or offering feedback (Leicht-Deobald et al., 2019). Third, by streamlining HR procedures and minimizing the need for manual data entry and paperwork, it can enhance efficiency and lower costs (Porterfield et al., 2014).

Organizations can utilize a range of tools and technology, including HR software systems, web portals, and mobile apps, to make HR information conveniently available. These systems can give staff members immediate access to HR information, including job descriptions, performance reviews, and benefit details (Behnke, 2023). Organizations can also examine HR data using data analytics and machine learning algorithms to gain insights into employee performance and behavior (Cho et al., 2023).


Conclusion

It is impossible to exaggerate the importance of modern HR procedures on making information readily available to those who require it. Organizations may enhance decision-making, increase transparency, and cut costs by employing technology and data analytics to enable real-time access to HR data. To safeguard employee privacy and uphold trust, it is crucial to make sure that HR data is accurate, current, and secure (Jay, 2022). In order to properly handle HR data and maintain compliance with applicable rules and regulations, firms should adopt policies and processes (Skinner, 2014).


References

  •        Behnke, K. (2023) 10 best HRIS systems for Employee Data Management in 2023, People Managing People. People Managing People. Available at: https://peoplemanagingpeople.com/tools/hris-human-resources-information-system/ (Accessed: April 16, 2023).
  •        Cho, W., Choi, S. and Choi, H. (2023) “Human Resources Analytics for Public Personnel Management: Concepts, cases, and caveats,” Administrative Sciences, 13(2), p. 41. Available at: https://doi.org/10.3390/admsci13020041.
  •        Jay, S. (2022) 18 benefits of HR analytics for your business [with examples], AIHR. Academy to Innovate HR. Available at: https://www.aihr.com/blog/benefits-of-hr-analytics/ (Accessed: April 16, 2023).
  •       Leicht-Deobald, U. et al. (2019) “The challenges of algorithm-based HR decision-making for personal integrity,” Journal of Business Ethics, 160(2), pp. 377–392. Available at: https://doi.org/10.1007/s10551-019-04204-w.
  •        Porterfield, A., Engelbert, K. and Coustasse, A. (2014) Electronic prescribing: Improving the efficiency and accuracy of prescribing in the Ambulatory Care Setting, Perspectives in health information management. U.S. National Library of Medicine. Available at: https://www.ncbi.nlm.nih.gov/pmc/articles/PMC3995494/ (Accessed: April 16, 2023).
  •        Silva, M.S. and Lima, C.G. (2018) “The role of Information Systems in human resource management,” Management of Information Systems [Preprint]. Available at: https://doi.org/10.5772/intechopen.79294.
  •        Skinner, W. (2014) Managing human resources, Harvard Business Review. Harvard Business Review. Available at: https://hbr.org/1981/09/managing-human-resources (Accessed: April 16, 2023).
  •        Vermeeren, B. et al. (2014) “HRM and its effect on employee, organizational and financial outcomes in health care organizations,” Human Resources for Health, 12(1). Available at: https://doi.org/10.1186/1478-4491-12-35.
  •        Vulpen, E.van (2022) What is a Human Resources Information System (Hris)? an HR practitioner's guide, AIHR. Academy to Innovate HR. Available at: https://www.aihr.com/blog/human-resources-information-system-hris/ (Accessed: April 16, 2023). 

Comments

  1. Lasni Gunarathne17 April 2023 at 01:44

    Great article Janaka. Contemporary HR practices have emphasised the importance of making information easily accessible to those who need it. This includes providing employees with access to relevant HR policies, procedures, and resources in a timely and convenient manner. Such practices can have a positive impact on employee empowerment, engagement, and decision-making (Fisher & Abbott, 2019). When employees have access to the information they need, they are better equipped to understand their rights, responsibilities, and opportunities within the organisation. This can lead to increased job satisfaction, improved performance, and enhanced trust in HR processes (Fisher & Abbott, 2019). Making information easily accessible to employees can also contribute to a culture of transparency, accountability, and fairness, which can foster a positive work environment (Fisher & Abbott, 2019).

    ReplyDelete
    Replies
    1. Janaka Madushan20 April 2023 at 05:25

      Dear Lasni! Thank you for making time to ready my article and adding value with more author's approaches towards Contemporary HR practices.

      Delete
  2. Ramya Roy Kantharaj18 April 2023 at 07:08

    thank you for sharing the valuable message. modernizes HR function will provide employees with access the relevant hr policies. modern hr will will lead to the job satisfaction as you said.

    ReplyDelete
    Replies
    1. Janaka Madushan20 April 2023 at 05:28

      Dear Ramya! Thank you for sharing your thoughts. Yes Modernized HR Functions will make information easily accessible to those who need it.

      Delete
  3. Anonymous19 April 2023 at 23:43

    This highlight the importance of data centralization. As explained in the article, it help different levels of the organization on numerous occasions when it comes to decision making. On the other hand how easy is to change something as it will be reflected on different ends within seconds. Very important and mainstream topic which need frequent discussion as the scope change all the time.

    ReplyDelete
    Replies
    1. Janaka Madushan20 April 2023 at 05:29

      Dear Reader! Thank you for your ideas. Much Appreciated.

      Delete
  4. Anonymous19 April 2023 at 23:48

    Very useful article Janaka. As with any database and computer technology, there is a chance that information will be accessed and used for evil ends by hackers. Employers receive financial, tax, and personal data from employees, including emergency contacts. A security lapse may be disastrous. (Leonard, K. 2019)

    ReplyDelete
    Replies
    1. Janaka Madushan20 April 2023 at 05:42

      Dear Piumi! Thank you for adding more value to my article. Yes, management of the firm should establish policies and procedures to manage HR data effectively and ensure adherence to all applicable laws and regulations to avoid interference from hackers or other undesirable parties.

      Delete
  5. Kasun Renuka20 April 2023 at 03:47

    Hi janaka, interesting topic. it is really good if anyone could reach to information so easily. but I feel some insecurity about losing information or data with unwanted parties.

    ReplyDelete
    Replies
    1. Janaka Madushan20 April 2023 at 05:39

      Dear Kasun! Thanks for making time to go through my article. To safeguard employee privacy and uphold trust, it is crucial to make sure that HR data is accurate, current, and secure. As a result, businesses should create policies and procedures to manage HR data efficiently and guarantee adherence to all applicable rules and regulations.

      Delete
  6. Hansika Edirimanna20 April 2023 at 23:43

    Great article! I completely agree that making HR information easily accessible is crucial for organizations to make informed decisions, increase transparency, and improve efficiency. The use of technology, such as HR software systems and data analytics, can be very helpful in achieving this goal. However, it is also important to ensure that the HR data is accurate and secure, and that employees' privacy is protected. Organizations should have policies and procedures in place to manage HR data effectively and comply with relevant laws and regulations.

    ReplyDelete
    Replies
    1. Janaka Madushan21 April 2023 at 07:54

      Dear Hansika. Yeah I agree with you organization and management must apply certain restrictions with the help of system administrator to avoid third party involvement for their data base.

      Delete
  7. MMM Nadeer (E195914)21 April 2023 at 03:06

    The article highlights the significance of contemporary HR practices in utilizing technology and data analytics to make HR data accessible in real-time, which can positively impact decision-making, transparency, and cost reduction for organizations. However, it is essential to maintain the accuracy, up-to-dateness, and security of HR data to protect employee privacy and maintain trust. This is where developing policies and procedures to manage HR data effectively and ensuring compliance with laws and regulations come into play. It is crucial for organizations to prioritize the implementation of sound HR practices to achieve their goals and protect their employees' interests.

    ReplyDelete
    Replies
    1. Janaka Madushan21 April 2023 at 07:58

      Hi Nadeer thank you for the value addition. I agree with you that HRM responsibility to update accurate data and maintain the employee privacy with certain restrictions.

      Delete

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